Voyage Tech Blogs

Voyage Technology has been serving the Beaver Dam area since 1999, providing IT Support such as technical helpdesk support, computer support, and consulting to small and medium-sized businesses.

Tip of the Week: Three Tips to Improve Your Remote Meetings

Tip of the Week: Three Tips to Improve Your Remote Meetings

While remote work can be a hugely popular and successful strategy to ensure your business’ goals are accomplished, remote meetings can often offer up challenges for those that aren’t used to them. For this week’s tip, we’re offering three ways that you can help make these meetings easier to manage.

1.  Assign Responsibilities to Your Team Members

Conferencing technology can sometimes make the interactions that seem so normal in a conference room feel very odd and disorienting. While in-person meetings rely on visual cues to navigate the conversation, the barrier that technology can create often leads to awkward pauses and missed items on the agenda. Many people may not feel as though they have much to contribute and will therefore remain silent. One way that you can help prevent this is by actively assigning talking points to your team members ahead of time. This helps prevent wasted time and encourages people to prepare more thoroughly for the meeting, which can make it more productive as well.

Don’t stop there, either. In addition to giving each participant a talking point to discuss, make sure each person has a job, whether it is note-taking or making sure that the meeting doesn’t run later than planned. This will help those present stay even more engaged in what is being discussed.

2.  Limit Meeting Size

Here’s the truth: remote conferencing simply isn’t an effective technology when a large group of people all need to actively discuss something. Not only can the limitations of the technology create lags and the multiple people talking at once that inevitably follows, background noises can easily overpower any conversation that might have taken place.

Remote meetings tend to be most effective with fewer numbers of people, simply because it is easier to regulate whose turn it is to speak next and there is a decreased chance of sound pollution. Furthermore, this fewer number of people helps to make the meeting more engaging for those involved, as they can contribute proportionally more.

3.  Disable the Mute Feature

Don’t let people mute themselves while they’re in a meeting. There are a few reasons for this. Firstly, it dissuades people from participating fully, which means you may be sacrificing some insights that could prove valuable. Secondly, it gives them the opportunity to not pay attention fully. Think about it—if their mic is muted, what’s stopping them from listening to music instead of your discussion? No, it is much better to keep everyone as active and involved as possible. Of course, you should allow temporary muting so background noise, coughs, and sneezes don’t get broadcasted.

How have you made your remote meetings run more smoothly? Share some of your tried-and-true methods in the comments!

 

Comments

No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Guest
Saturday, 28 June 2025

Captcha Image

Sign Up For Our Newsletter!

Mobile? Grab this Article!

Qr Code

Tag Cloud

Security Technology Tip of the Week Best Practices Business Computing Data Productivity Business Software Innovation Hackers Cloud Network Security User Tips Hardware Efficiency Internet IT Support Malware Privacy Google Computer Email Workplace Tips Phishing Hosted Solutions IT Services Collaboration Users Mobile Device Workplace Strategy Ransomware Small Business Quick Tips Cybersecurity Microsoft Communication Passwords Data Backup Saving Money Smartphone Backup Android Managed Service Business Management VoIP Smartphones Upgrade Mobile Devices communications Disaster Recovery Browser Data Recovery Microsoft Office Windows Managed IT Services Social Media Tech Term Current Events Network Productivity Remote Internet of Things Automation Artificial Intelligence Facebook Gadgets AI Cloud Computing Covid-19 Holiday Managed Service Provider Miscellaneous Remote Work Server Outsourced IT Information Compliance Encryption Spam Training Employee/Employer Relationship Windows 10 Office Data Management Business Continuity Government Business Technology IT Support Windows 10 Bandwidth Virtualization Blockchain Wi-Fi Two-factor Authentication Mobile Office Data Security Apps Vendor Mobile Device Management Chrome Gmail Managed Services Voice over Internet Protocol Budget Apple Networking App Employer-Employee Relationship BYOD Marketing Access Control Office 365 Tip of the week Conferencing WiFi How To BDR HIPAA Computing Hacker Applications Information Technology Avoiding Downtime Website Health Help Desk Analytics Office Tips Augmented Reality Retail Storage Healthcare Password Bring Your Own Device Managed IT Services Big Data Operating System Computers Router Virtual Private Network Risk Management Windows 11 Paperless Office Infrastructure Monitoring 2FA Excel Document Management Firewall Remote Workers Telephone The Internet of Things Scam Data loss Social Cooperation Free Resource Project Management Windows 7 Going Green Patch Management Save Money Microsoft 365 Remote Monitoring End of Support Vulnerability Vendor Management Solutions Customer Service Cybercrime Physical Security Display Printer Virtual Desktop Holidays LiFi Data storage Data Storage Smart Technology Supply Chain Word Outlook Video Conferencing Machine Learning Managed Services Provider Virtual Machines Professional Services Money Saving Time Humor Managed IT Service Safety Maintenance Downloads Antivirus Sports iPhone Mouse Licensing Administration Vulnerabilities Entertainment Data Privacy Images 101 Robot Mobility Telephone System Multi-Factor Authentication Cost Management Customer Relationship Management Settings Wireless Printing Content Filtering Hacking IT Management Presentation VPN Employees YouTube Meetings Integration Cryptocurrency Wireless Technology User Tip Modem Computer Repair Mobile Security Processor Monitors Cyber Monday Medical IT Google Wallet Proxy Server Reviews Cookies Recovery Tactics Development Hotspot Transportation Small Businesses Hard Drives Windows 8 Laptop Websites Mirgation Hypervisor Displays PowerPoint Domains Drones Shopping Nanotechnology Optimization SharePoint Addiction Electronic Medical Records Language Employer/Employee Relationships Outsourcing Refrigeration Management PCI DSS Halloween Chatbots Navigation Screen Reader Writing Distributed Denial of Service Workplace Public Speaking Lenovo Gig Economy Lithium-ion battery Service Level Agreement Internet Service Provider Virtual Reality Computing Infrastructure Teamwork Hiring/Firing Evernote Paperless Hacks Server Management Regulations Compliance Entrepreneur Scary Stories Private Cloud Identity Identity Theft Smart Tech Memes Fun Co-managed IT Superfish Bookmark Deep Learning Download Net Neutrality Twitter Alerts SQL Server Technology Care Business Communications Undo Financial Data Error History Education Connectivity IT Social Engineering Break Fix Scams Browsers Smartwatch Upload Procurement Remote Computing Azure Hybrid Work Multi-Factor Security Tech Human Resources Mobile Computing Social Network Telework Cyber security Tablet IoT Communitications Search Dark Web Cables CES Application Best Practice Trends Supply Chain Management Alert Dark Data Google Calendar Term Google Apps Managed IT Customer Resource management FinTech Buisness File Sharing Regulations IT solutions Star Wars IT Assessment How To Microsoft Excel IT Maintenance IBM Legal Data Analysis Business Growth Gamification Flexibility Notifications Staff Value Business Intelligence Legislation Shortcuts Organization Travel Social Networking Google Maps Smart Devices Cortana Ransmoware Techology Fileless Malware Digital Security Cameras Alt Codes Content Remote Working Wearable Technology Memory Vendors Comparison Google Play Be Proactive Competition Health IT Downtime Unified Threat Management Motherboard Data Breach Hosted Solution Assessment Electronic Health Records Permissions Workforce Unified Threat Management Directions Videos Typing Wasting Time Threats Network Congestion Specifications Security Cameras Workplace Strategies Trend Micro User Internet Exlporer Software as a Service Knowledge Fraud Meta Google Drive User Error Microchip Username Managing Costs Amazon 5G Black Friday SSID Point of Sale eCommerce Unified Communications Database Surveillance Experience Virtual Assistant Outsource IT IP Address Google Docs Bitcoin Network Management Running Cable Tech Support IT Technicians Virtual Machine Environment Media

Blog Archive